Working with Groups

When using ActiveLearn in your school, you will need to organize students and teachers into groups to make the most of the service.

A group, in ActiveLearn parlance, is a list of students and/or teachers registered on ActiveLearn as belonging to your school/instution. Once you have created a group, you can use it to set assignments, create reports, send messages, and use online markbooks.

  • Teachers can set up groups and join groups created by other teachers.
  • A group can be a cohort, a class, class sub-set, a subject group or any other collection of ActiveLearn users from your school or institution.
  • Students can be assigned to an unlimited number of groups.


Creating and editing a group

To create a group, go to the Manage groups page in the Admin area.


The Manage groups page is organised into two categories: groups that you are a member of ("My groups") and all of the other groups in your school. 

The Create group button will bring you to the editing view, where you can customise the group name and add users to it. Adding users can be done directly, or when registering students/teachers.


When you create a new group, you are automatically added as the first member. When adding students or other teachers from this page, you can search by account details, year, product, or group.


Setting up groups when registering new students

One way to save time is to organise students and teachers into groups prior to registering them on ActiveLearn. When registering multiple students using the copy/paste spreadsheet form, including Group columns will place those students into any named groups. 

  • When using Group columns in a student data spreadsheet, include only one group in the first group column for a given student, and use additional columns for any additional groups. 
  • If a named group has not yet been created in ActiveLearn, it will be created at the same time as your students. 
  • You can use the register multiple students page to update existing students and reorganise them into new groups.

Registering Students and Teachers



Giving students access to products

Once you have created a group, you can easily allocate products (books/courses) to the students within it. Just as students can be in multiple groups, students can also have access to multiple products.

Allocating products to students


Sending messages to groups

If you have set a class or group a homework task, you might want to send them a reminder or an update. This can be done by viewing your group's details, and then using the Group Message menu.




Thinking about markbooks when setting up groups

Groups are used as starting point for online markbooks.

Markbooks can be set up for any particular group. Because students can be members of multiple groups, they can also be members of multiple markbooks. This means that a markbook could be set up for all year 7 students for KS3 Maths (i.e. "Y7.KS3Maths"), and another markbook could be set up for an entire year group (i.e. "Y7.Set1"), and students could appear in both. This organization method makes it easy for Heads of Department to view all data for a year group, while allowing teachers to work with a markbook just containing the data associated with a particular class.

Once assessment data is added to student records within one online markbook, that data will appear in all markbooks that student is a member of for that key stage and subject. For example, if you upload assessment data for a KS3 Maths assessment for Jane Smith, that data will appear in all KS3 Maths markbooks that include Jane Smith.

If you wish to move students between markbooks, for example when a student moves from Year 7 Set 2 to Year 7 Set 1, you can simply move the student between groups, and their data will automatically follow them to the other markbook(s). 

If you associate teachers with a group, then they will see markbooks for this group in the "My Groups" dropdown in the markbook list.


Learn more about ActiveLearn online markbooks  


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